Thrilled to share this article, The Way We Work, which was featured in Comstock’s Magazine, and quotes yours truly as a productivity expert.

The article highlights several executives and leaders, and maps out their day and how they spend their time. The author, Jeff Wisler, did a fantastic job, and I was honored to provide expertise and assess the execs various productivity hacks. Hope you get some great tips!

Read it here: https://www.comstocksmag.com/longreads/way-we-work

Around this time of year when we flip the calendar from one year to the next, most people make a long list of New Year’s Resolutions. It is a noble idea in theory, but often in practice, doesn’t amount to much. Resolutions often get cast aside and discarded, making their creators feel inadequate and unproductive.

So why not skip the New Year’s Resolutions altogether this time and opt for an alternative New Year’s ritual: the Focus Word!

I find it helps me to choose a word to give me an over-arching focus for the new year. For many people, the Focus Word approach feels more manageable and powerful than a laundry list of New Year’s Resolutions which can often feel like another to-do list. One word is ideal. It gives you focus.

I believe that choosing a Focus Word for the year is so compelling because it takes the “should” out of our wish for personal and professional development. Our Focus Word serves as a gentle (but powerful!) reminder, rather than a drill sergeant barking orders at us.

I’ve been following this Focus Word theme for years now.

I’ve been following this Focus Word theme for years now.

  • In 2011, my word was Implement. Boy, did I implement that year as I changed my business brand and model, and went with my husband on 13 interviews around the U.S. to choose a place for him to do a residency and for us to relocate to from NY.
  • My word in 2012 was Change as we relocated across the country from New York to California and completely changed our lives and I expanded my business.
  • In 2013, my word was Discover as I acclimated to living in Northern California and embraced our new life. I took Italian classes, became a “real” cyclist, got back on stage with local theater groups, and more.
  • In 2014, my word was Presence as a reminder to live in the moment and savor all of the experiences personally and professionally that I was blessed to have in my life.
  • In 2015, my word was Adventure. My husband finished his 3-year veterinary residency and we spent a month in beautiful Italy. What an adventure indeed!!
  • In 2016, my word was Savor. It was a great reminder to slow down and enjoy life more. I renewed my life-long hobbies of reading and writing. I read 84 books that year and started writing creatively again.
  • In 2017, I chose Creativity and loved it! I started writing my first novel, attended some amazing writer’s conferences, and brought a creative flair to everything I did, personally and professionally.
  • In 2018, I chose the word Embrace. I embraced my favorite hobbies such as reading, writing, and cycling, my health, my marriage, my business, and yes, even embraced my age (I turned 50 last January … yikes! how did that happen?!).

For 2019, my Focus Word is Dedicate. I plan to Dedicate myself to using what I already own, enjoying what I already have, focusing on the hobbies I already love, nurturing the relationships I already am in, and giving my all to my existing business and professional projects. The focus is more about enjoying the old than bringing in the new. And that feels just right this year.

When I posted on social media about this Focus Word approach, I got a huge response to my appeal for people to share their Focus Word of the new year. People’s comments were very inspiring and thought-provoking. Interestingly, people often share that they experience a little resistance to their word at first. Or were surprised at their word. Or hoped that something bigger or better had come to mind. Try not to resist the word that presents itself to you!

The word you choose is usually the exact one that you need to be reminded of throughout the year. And by the way, the Focus Word approach is not a cop out! It doesn’t mean that you won’t accomplish anything or fail to take action. From what I have seen with the Focus Word approach, you will. But many of us don’t need another to-do list. We need a focus, a rallying cry, a mantra, an affirmation, a reminder. Your Focus Word can serve all of those purposes and more if you give it some serious thought, choose wisely (or better yet, let your word choose you!), and then keep that word front and center in your mind, guiding your actions and behavior during the year.

So … what is your Focus Word for 2019? I’d love to hear it. Please send me an email or even better, share in the comments section below so others can be inspired too!

Happy New Year!

I recently celebrated the one-year anniversary of my abdominal surgery to remove my gallbladder. It got me thinking about what it was like to have several medical issues and injuries over the past year (just as I was fully recovering from that surgery, I fractured a bone in my foot… my first bone break – ouch!), and particularly, what I learned from that experience. I realized that the lessons I learned are not only important ones, but are universal. It doesn’t matter if you are not at your peak because of a medical issue or injury, a family problem, a natural disaster, or any other transition or matter that interrupts your life and work. The point is that you are not at 100% and will almost definitely need to ask for help. And that leads to Vulnerability.

I don’t know about you, but I have always been a bit of a control freak (those of you that know me well are now nodding your heads… I see you!). I pride myself on being an independent, self-sufficient, and ultra-productive individual that gets things done. Indeed, I like to tease my clients and audiences that I am recovering from CFS, Control Freak Syndrome. Notice I wrote recovering, and not recovered. I have become better and better at delegating, collaborating, and not doing everything myself over the years, but I recognize that I still have some issues with this area. It was tough at first to ask for help in the days, weeks, and months following my surgery and injury. A few things happened along the way. It got easier, I sometimes had no choice, and I saw the positive aspects of it. I learned some valuable lessons and now I want to pass them onto you. If you have always seen Vulnerability as a sign of strength and never a sign of weakness or a taboo word or idea, good for you! But if you need a little help in this area, read on.

Recognize You’re Vulnerable

As with many areas that you want to change or improve, the first step is recognition. You have to acknowledge that you are indeed vulnerable and learn to be okay with that. If you aren’t, spend some time thinking about what it will take for you to become more comfortable with that concept. Being vulnerable does not mean you are less than in any way, need to apologize, or are not showing up for people fully. For me, recognizing my vulnerability made me feel more human and connected to others instead of weak.

Prepare Your Team at Home and at Work

One way to get more comfortable with vulnerability is to prepare for it. Let your family, friends, co-workers, and colleagues know that you will be (or are) facing a trying time. They will most likely appreciate your honesty and willingness to be vulnerable. I advised my close family members and friends of my surgery and injury, as well as my private coaching clients, and any speaking engagement contacts that would be impacted by my recovery.

Relax Your Definition of Control

Vulnerability can signify a loss of control to many people. In fact, it kind of IS loss of control. The key is to accept, and sometimes even embrace, this loss of control. This is easier said than done, of course. But it is sometimes when we hold on too tightly that we, in fact, lose control. I am not advocating for a complete surrender of control, just a relaxing of it. When it comes to control, somewhere in the middle seems to be the best compromise. Set things up as best as you can, rely on those that have stepped up to help, and then lean back and let it happen.

Ask for Help

This one can be very hard for high-achievers, but is so important. Give others the chance to step up, in big and small ways. At work, this could be the beginning of someone on your team taking on more responsibility that could improve his or her professional development and provide long-lasting positive changes to his or her career. At home and in your personal life, this can help others develop new habits, or form an appreciation for how much you normally take on (without you having to toot your own horn about it!).

Two weeks after my surgery, I had to go on the road to Charleston, SC for a speaking engagement. Based on my condition and where I was in my recovery (not being able to lift or pull more than a few pounds!), I had no choice but to ask others for help. I politely asked for doors to be opened, luggage to be lifted, and many other requests. No one thought I was rude or even questioned my requests. I also carried a pillow on the plane to cover my abdomen, skipped some social activities at the conference to go rest in my room, and even mentioned my surgery and recovery from stage without being embarrassed about it. Instead of thinking that I was less than, my audience members and the team that hired me to speak were impressed that I was there!

Give Yourself a Break

We have the imagination to find creative ways to deny ourselves the time to heal and be less-than-100%-healthy. You should hear the convoluted excuses my high functioning, success-minded coaching clients devise as to why they couldn’t possibly, say, sit and read a book for an hour and rest and recover. It’d be funny if it weren’t so sad that they are denying themselves such basic human treats.

Even though I know better, I would sometimes catch myself doing the same thing during my recovery the past year. Why do we do it? Sometimes it’s guilt (a sense that you don’t ‘deserve’ to be vulnerable), or because you put everyone else’s needs first. Sometimes it’s a societal dictum or a limiting belief like, “I have to work hard and reach a certain milestone before I deserve a break,” or “I have to do it all myself.” Whatever the reason, the truth is that not only do we deserve to be vulnerable – it’s essential for our health and well-being.

So I’m now at the age that most people would call Midlife. My husband jokingly calls it “the Back Nine,” referring to the last nine holes of an eighteen hole golf course. I don’t play golf, but I certainly get the gist!

When I was a kid, I remember hearing about how people would often have a “Midlife Crisis.” They would do wacky, out-of-the-ordinary things. They would not act like their former selves. They would often hurt and leave the people they loved. They would buy expensive items, sometimes ones they could not really afford.

So here I am looking for what may be a crisis. And the interesting thing is that I’ve yet to find one!

Here’s what I’ve found instead. Maybe you are experiencing some of the same, or something completely different. I am experiencing: Awakening, Relaxing, Accepting, Exploring, Discovering… New-Found Confidence.

That doesn’t sound like a crisis to me. What is sounds like is coming into your own. I am calling it Aging Into Confidence. (That is me being very positive and trying not to offend. The New Yorker in me wants to call it something much worse! But I am thinking that Aging Into Confidence is a little less harsh.) 🙂

The more I have been thinking about this and chatting with friends, colleagues, and clients about it, I’ve realized that I am not alone. Lots of midlife women (and men) are feeling a freedom that may not have been there earlier in their lives. So it seems that we’ve done a pretty good job of becoming ourselves. And that’s a really good thing.

And it’s about time, right?

It’s almost like many of us turn fifty and an internal filter that was always there gets switched off. We don’t do as much second-guessing and doubting of ourselves. We don’t care as much what others think. We are more confident and relaxed about things that we used to get worked up about.

Don’t misunderstand me. I don’t mean this in a bad way. It’s not that we don’t care. Oh we do. We really really do. Probably more than ever. It’s just that our caring is less control-freakish and more quietly and calmly strong.

We say “No” more often and more fully to things that don’t interest us, sap our energy, or are meant to shape us into someone else’s version of ourselves. We say “Yes’ to opportunities and interests that are more worthwhile endeavors of our time. And we do this without the all-encompassing guilt that grabbed us by the throat so often in our younger adult years and made us sweat all too often.

We were always taught that age brought wrinkles and laugh lines. And now that many of us have arrived at midlife, we realize that yes, there are wrinkles and laugh lines (and lots of other unpleasant signs of aging). But there is also wisdom, confidence, and a carefree attitude that feels great.

So if this is the supposed Midlife Crisis, I’ll take it, thank you very much.

A few months ago, I had the pleasure of being interviewed by the National Association of Productivity and Organizing Professionals (NAPO) for it’s podcast series. My topic was Let Go to Grow: Focusing on Your Strengths. Below is a description of the podcast interview, as well as a play button for you to listen in. Hope it helps you in your business!

NAPO Podcast: Let Go to Grow – Focusing on Your Strengths

If the legal aspect of starting or growing your business has you intimidated, lost or overwhelmed, we have got the expert for you. From legal documents to the ins and outs of everyday business, today’s expert has us covered. With a background as an attorney, mediator and trainer of entrepreneurs, Lisa Montanaro is a sought after business expert. She is the owner of Lisa Montanaro Global Enterprises, the umbrella organization under which she offers productivity consulting, success coaching, business strategizing and speaking to individuals and organizations. Lisa is an inaugural certified professional organizer and a member of the Golden Circle of the National Association of Productivity and Organizing Professionals.

What you’ll learn about in this episode:

  • Transitioning from another career into professional organizing
  • Pros and cons of subcontracting under established organizers when you are just starting out
  • Great PR starts with believing in what you do, then letting media and other influencers know about it
  • How to grow a speaking and productivity coaching business
  • Tips on getting your name out there when you move to a new area
  • How raising your profile begets more opportunities to raise your profile
  • Understanding different kinds of legal business entities and which one is right for you
  • How to protect both yourself and your client in a business relationship “Let go to grow”
  • Why delegating and outsourcing tasks is a path to exponential growth in your business.

NAPO Podcast

Here’s the second part of my video interview with John Hunt of Smead’s Keeping You Organized online show. The topic is “Cinderella Actually Had Three Ugly Step Sisters: The 3 Blocks to Success.” You can listen to it as a podcast or watch it as a video. It is only 15 minutes long but packed with high-quality content.

This is Part 2, which covers an overview of the 3 blocks and delves deeper into blocks 2 and 3, The Comparison Trap and The Imposter Syndrome. Part 1 covered the first block, Perfectionism. If you missed it, be sure to go back and watch/listen to that one first.

Hopefully, this topic will help you identify the blocks to success, and how to avoid or overcome them.

Watch the video:

Listen to the audio:

There is a practice that I have been using for years when it comes to my schedule and how I allocate my time. It is a habit I started doing years ago because I am very calendar-focused. I pretty much put everything on my calendar. And by everything, I mean even activities that most people wouldn’t think belong on a calendar. Most people schedule in appointments and planned phone calls, both personal and professional. They also layer on social events, such as parties to attend. But they almost never think to add activities on their calendar such as exercise, meals, sleep, hobbies, errands, etc. Those activities often seem too personal, or are solitary activities and, therefore, often don’t get precious space on the calendar, which means they get placed at the bottom of the priority order.

For years, it seemed natural to me to give space on my calendar to activities that most people typically don’t include. And I started mentioning this to my clients when doing time management and productivity coaching. I also started teaching this tool to my audiences when conducting a speaking engagement about time management and calendar planning. And what I have noticed is that it resonates with many people!

I’ve seen clients and audience members adopt this practice and it has resulted in major shifts in the way they spend their time. It gives them permission to focus on the activities that often don’t get enough attention. They wind up getting more sleep, eating healthier meals (and not skipping meals!), getting their exercise in, and engaging in hobbies and passions and other pursuits that they don’t usually make time for.

Could a simple practice of putting an activity on your calendar really make such a difference? The answer is yes. A resounding yes. But don’t only take my word for it.

Neil Fiore, the author of the book The Now Habit (which is a great little book about how to beat procrastination) calls this practice The Unschedule. Unscheduling is a massive shift in thinking from how most of us use calendars and schedules. It gives structure to unstructured activities and tasks. Instead of starting to build your calendar out the typical way, which is to first place the structured activities on your calendar (meetings, appointments, social obligations, etc.), you reverse your calendar and begin with the unstructured activities.

The premise behind the Unschedule is that you need (and deserve) at least one hour of play and relaxation a day, and at least one day off of work a week. You schedule the unstructured activities first, such as sleep, meals, exercise, commuting to work, hobbies, and other blocks of time you must expend each day. Then you layer on top of those activities everything else. The everything else activities are often the need to do, have to do, should do types of activities, whereas the Unschedule activities are often the want to do and love to do activities.

Can everyone do this? Yes, but to an extent. To be fair, if your calendar is so chock full with work, obligations, and other activities that there is no room for unstructured activities to be added, then this would be a tough practice to try to implement. However, let that be a wake up call. You could start a small version of the Unschedule by at least adding a proper amount of sleep and actual meal times so you no longer eat on the run or skip meals altogether. In time, you could aim to add in some exercise and other activities to start giving yourself some more me-time on your own calendar.

The key to the Unschedule really working is that you don’t only add the unstructured activities to your schedule, but you honor them. My clients and audiences have heard me talk about this often. Honor appointments with yourself the same way you would honor an appointment with anyone else. If you see a slot on your calendar is taken up with an unstructured activity that only involves you, and you immediately give that slot away because it is only “me time” after all, then the Unschedule loses its effectiveness. That’s really the beauty of the Unschedule. YOU get to be a priority on your own calendar, in your own schedule, and in your own life. That is the true power of the Unschedule as a worthy time management tool.

Try to Unschedule your calendar by adding in some unstructured activities and see how it feels. I hope you love the results!

Here’s my video interview with John Hunt of Smead’s Keeping You Organized online show. The topic is “Cinderella Actually Had Three Ugly Step Sisters: The 3 Blocks to Success.” You can listen to it as a podcast or watch it as a video. It is only 15 minutes long but packed with high-quality content.

This is Part 1, which covers an overview of the 3 blocks and delves deeper into block 1. There will be a Part 2 coming soon that delves deeper into blocks 2 and 3, so stay tuned. Hopefully, this topic will help you identify the blocks to success, and how to avoid or overcome them.

Watch the video:

Listen to the audio:

Around this time of year when we flip the calendar from one year to the next, most people make a long list of New Year’s Resolutions. It is a noble idea in theory, but often in practice, doesn’t amount to much. Resolutions often get cast aside and discarded, making their creators feel inadequate and unproductive.

So why not skip the New Year’s Resolutions altogether this time and opt for an alternative New Year’s ritual: the One-Word Theme!

I find it helps me to choose a word to give me an over-arching theme for the new year. For many people, the one word approach feels more manageable and powerful than a laundry list of New Year’s Resolutions which can often feel like another to-do list. One word is ideal. It gives you focus.

I believe that choosing a word for the year is so compelling because it takes the “should” out of our wish for personal and professional development. Our word serves as a gentle (but powerful!) reminder, rather than a drill sergeant barking orders at us.

I’ve been following this one word theme for years now.

  • In 2011, my word was Implement. Boy, did I implement that year as I changed my business brand and model, and went with my husband on 13 interviews around the U.S. to choose a place for him to do a residency and for us to relocate to from NY.
  • My word in 2012 was Change as we relocated across country from New York to California and completely changed our lives and I expanded my business.
  • In 2013, my word was Discover as I acclimated to living in Northern California and embraced our new life. I took Italian classes, became a “real” cyclist, got back on stage with local theater groups, and more.
  • In 2014, my word was Presence as a reminder to live in the moment and savor all of the experiences personally and professionally that I was blessed to have in my life.
  • In 2015, my word was Adventure. My husband finished his 3-year veterinary residency and we spent a month in beautiful Italy. What an adventure indeed!!
  • In 2016, my word was Savor. It was a great reminder to slow down and enjoy life more. I renewed my life-long hobbies of reading and writing. I read 84 books that year and started writing creatively again.
  • In 2017, I chose Creativity and loved it! I started writing my first novel, attended some amazing writer conferences, and brought a creative flair to everything I did, personally and professionally.

For 2018, I’ve chosen the word Embrace. It took a little bit of time to reveal itself, but once it did, I realized it was the right word and theme for this year. I plan to embrace my favorite hobbies such as reading and writing, embrace my health, embrace my marriage, embrace my business, and yes, even embrace my age (I am turning 50 at the end of January… yikes! How did that happen?!).

I love how Embrace makes me feel like I am enjoying what I have, while reaching for what I want. It feels positive and proactive. It feels like it will push me outside my comfort zone, but not so far that I lose sight of what I already have that needs to be embraced.

When I posted on social media about this one-word approach, I got a huge response to my appeal for people to share their word of the new year. People’s comments were very inspiring and thought-provoking. Interestingly, people often share that they experience a little resistance to their word at first. Or were surprised at their word. Or hoped that something bigger or better had come to mind. Try not to resist the word that presents itself to you!

The word you choose is usually the exact one that you need to be reminded of throughout the year. And by the way, the one word theme is not a cop out! It doesn’t mean that you won’t accomplish anything or fail to take action. From what I have seen with the one-word theme, you will. But many of us don’t need another to-do list. We need a theme, a rallying cry, a mantra, an affirmation, a reminder. Your one word can serve all of those purposes and more if you give it some serious thought, choose wisely (or better yet, let your word choose you!), and then keep that word front and center in your mind, guiding your actions and behavior during the year.

So… what is your one word for 2018? I’d love to hear it. Please send me an email or even better, share in the comments below so others can be inspired too!

Happy New Year!

A few months ago, I was contacted by a reporter/freelance writer who was looking for experts to interview for an article he was writing on remaining focused and avoiding multitasking for a business magazine in the Capital Region. He interviewed me and we had a great exchange of ideas and conversation. 
 
I am now delighted to share the link to the fantastic article that was published in the September issue of Comstock’s Magazine in Sacramento. The piece is titled “Get Focused: The Science Behind Why Multitasking is Ruining Your Ability to Get Things Done” and is written by Jeff Wilser. He did a great job with the piece! And thankfully, he used a lot of my quotes and content, and attributed them to me. 
 

Hope it helps you stay focused and stop multitasking! Read the article here,